Ad Subscriptions

There are 4 important points to understand when you purchase an ad subscription:

• By checking the box for reading this form, you agree to the terms of sale as listed on this page.

• Subscriptions continue with automatic renewal unless cancelled by the purchaser 40 days before the renewal date.

• Subscriptions cannot be cancelled early, i.e., during the contract period.

• Please submit ad art as soon as possible (by the issue copy deadline ─ see dates at: http://www.xray-mag.com/Advertising). Ad art specs are attached to your receipt of the subscription purchase, which is emailed to you.

If you have any questions, please email: editor@xray-mag.com

Workflows and document trails

The following documents will be issued from our accounting software: E-conomic (www.e-conomic.com). Thus, these communications will appear to come from “AquaScope Media ApS – X-Ray Magazine post@economic.com.” Please add this domain to your whitelist.

As this third-party system logs all communications, including delivery receipts, it also serves as documentation that our communications have been received.

1. Quote/Proposal
2. Confirmation of Order
3. Invoice
4. Account Statements
5. Reminders

What constitutes a contractual agreement?

As the services to be rendered and terms are already described in detail on a Quote/Proposal or Confirmation of Order with possible attachments, the Confirmation of Order also constitutes the contractual agreement between our parties in conjunction with these general terms.

In lieu of having to also sign, scan and email an accepted proposal or confirmation back to us, we consider it an acceptance if you:

• State by email that you accept a received quote or proposal.

• Do not contest a Confirmation of Order

Reservations and Deadlines

All customers must make a reservation to place an ad by the appropriate deadline.

An accepted or non-contested Confirmation of Order constitutes a reservation.

Completed artwork and materials must then be received by the copy deadline.

In case of late delivery, X-RAY MAG reserves the right to utilize the allocated space for other purposes. All charges will still apply and no refunds will be given.

Confirmations of Order state payment information and pay by the latest date, which is usually 10 days after publication for companies billable within the European Union (EU).

For clients residing outside the European Union payment is due at the stated reservation deadline prior to publication.

A final invoice (receipt) for your ad will be sent to you upon publication.

X-RAY MAG and its affiliates are not responsible for lost or damaged materials, late deliveries or loss or damages resulting from electronic transfer or communications.

Discounts

Discounts in the “All-inclusive packages” a.k.a "camping packages" are based on the number of issues in which you advertise in a 6 or 12-month period. Insertion breaks for ads booked “à la carte” are earned at four-time and eight-time levels.

Frequency rates are allowed in advance only with firmed contracts listing specific issues and received by the first closing date. Otherwise, frequency rates are allowed as earned.

Automatic Renewals

“All-inclusive packages,” “campaign packages” and other non-prepaid subscription-based advertising packages will automatically be extended at the end of the initial contract period unless otherwise cancelled no later than 40 days before end of period. Receipt of cancellation notice must be confirmed by X-Ray Mag.

Cancellations & Refunds

Cancellations must be made in writing no later than 21 days before the next stated reservation date.

Advertisers who cancel their contract before it is complete will be short-rated at the rate earned and will be responsible for incurred costs.

Note “All-inclusive packages,” campaign package deals, discounted offers and other non-prepaid subscription-based advertising packages are offered at discounted rates because they are binding and cannot be cancelled early.

Invoicing

Invoices are usually rendered in the month preceding publication. New advertisers must pay in full for the initial ad with order.

Deposits & Prepayment

For first-time customers, we ask for a 40% deposit, which is due by re­servation. For customers residing outside the European Union, prepayment is always required.

No Checks/Cheques Please

We cannot cash them and the world has long since gone digital.

All payments can be subject to the bank’s enquiries according to Danish and International anti-money laundering and anti-terror finance regulations and the customer may be required to provide proof of identity.

Late fees and interest

Finance charges for invoices outstanding beyond 30 days: €30 / US$40 plus 1% per month of outstanding amount. Please note that in case of late payments, any discounts will also be annulled.

File Format

X-Ray Mag accepts only electronic files. PDFs are required for magazine ads, jpgs or gifs for banner ads as per published specifications.

Repeat Orders

When space is contracted for and no copy instructions are received by the closing date, the previous copy will be repeated.

It is also presumed that orders are for insertion for the first coming issue unless otherwise specified.

Put It In Writing

Any verbal instructions regarding contracts, insertion orders or changes to copy must be confirmed in writing.

Positioning

Positioning of ads is at the discretion of the Publisher unless requested placement is ordered and confirmed in writing.

Rate Changes

Announcements of any rate changes will be made at least 60 days in advance of the closing date of the first issue affected.

Ad Content

X-Ray Mag reserves the right to reject any advertisement deemed unsuitable.

Publisher Liability

Conditions appearing on the contract, order or copy that conflict with the Publisher’s policies will not be binding on the Publisher.

The Publisher’s liability for any error will not exceed the cost of the space. The Publisher assumes no liability for errors in key numbers, nor if for any reason it becomes necessary to omit an advertisement.

Intellectual property rights

Unless otherwise agreed, intellectual property rights in materials prepared by AquaScope Media ApS belong to AquaScope Media ApS.

GPDR

As Aquascope Media ApS does not process data relating to a private person, the GPDR regulation is not applicable to AquaScope Media ApS’ standard agreement. However, in the case that personal data is processed, the terms in the Danish and EU regulations on personal data protection (GPDR) are applicable. All collected data is within the legal limits for the purpose of fulfilling an agreement given to AquaScope Media ApS as a requirement of such an agreement and consentual. Data responsible officer is Peter Symes. Contact info: editor@xray-mag.com

Governing Law and jurisdiction

Any dispute relating to AquaScope Media ApS' works and products will be settled in accordance with Danish law and subject to the exclusive jurisdiction of the Danish courts and with The Court of Copenhagen as it first venue.

Validity

These terms are valid from 20 Sept 2023 until further notice. X-Ray Mag / AquaScope Media reserves the right to revise these terms at any given time.

These terms apply solely to services provided by X-Ray Mag and its publisher: AquaScope Media ApS, Ahornsgade 6, Copenhagen 2200, Denmark Company/Tax/VAT registration number: DK-30698223

Content creation services or other works provided by other collaborative partners are governed by their own respective trading terms.